The Condominium Authority of Ontario is piloting enhancements to make the proxy form easier for condo owners to complete.

Proxy forms allow owners to appoint a representative, or “proxy”, to their upcoming condo owners’ meetings. These proxies count towards quorum in the meeting and vote on behalf of owners, thereby allowing condos to conduct business.

The new Q&A method uses a guided, step-by-step questionnaire that asks owners to use information found in the notice of meeting issued by their condo corporation. Once all the questions are completed, a completed proxy form is automatically generated in PDF format that is ready to print, sign and deliver. The smart proxy form was designed to reduce errors and improve completion rates.

The CAO said this is part of its ongoing efforts to enhance the usability and accessibility of condo forms. Feedback on the form is encouraged through a short survey that is available at the end of the process. Input from users will help guide future improvements to this and other forms provided by the CAO.